SECURITY

Port security is carried out in keeping with stipulations laid down by the International Maritime Organisation (IMO) and the International Ship and Port Facility Security Code that was introduced in the year 2002 as a part of the Safety of Life At Sea (SOLAS) convention. The port is well-secured with our own security personnel who are augmented by the Sri Lanka Navy (SLN) and the Sri Lanka Police.

HIP Gates/Zonal Map

HIP Security Policy

Role of SL Navy

  • The SL Navy handles the seaward security exclusively. SLN maintains 3 Rapid Deployment Teams and a Naval Base inside the Port.
  • The SL Navy is exclusively tasked with implementing all aspects of The International Ship and Port Facility Security Code (ISPS). The ISPS office is accommodated in the Port Facilities Building.
  • Navy personal are deployed at all entry and exit points to the port.
  • Issuing no objection for all port entry permits to the port.
  • Conducting quarterly audits and Port Facility Security Plan Exercises to meet the requirements of ISPS code.

Security Checks

Personal Security Check
  • All personnel entering to the Port will be subjected to body checks at the first entrance.
  • Please show your National ID and port entry permit if asked by the security staff.
  • Checking will be conducted at the entrances to the Hambantota Maritime Center, Gate 01 and RORO yard by using walk through metal detectors and other entrances by using hand held metal detectors.
  • Frisking will be done where necessary.
  • Traveling bags/laptop bags of all male visitors will be checked at the entrance.
  • Handbags, traveling bags/laptop bags of all female visitors will be checked at a designated area at the entrance.
Vehicle Security Check
  • All vehicles entering the port will be subjected to a thorough check at the first entrance.
  • Stop the vehicle at the entrance as directed by security staff and show the valid port entry pass or display it on a conspicuous place in the front windscreen.
  • Switch off the ignition, open the bonnet and boot and exit the vehicle.
  • Allow security staff to check the vehicle.
  • If personnel baggage are in the vehicle make, sure you open the baggage and allow security staff to inspect.
  • If the baggage belongs to any female visitors, the baggage will be taken to a designated area for checking.
  • Vehicles entering the Hambantota Maritime Center from the port will be subject to random checks.
Requirements for Issuing Port Entry Permits

Submit table documents for a successful application of a port entry permit

Personal - Port Users
Required Documents Week Month Annual
Request letter on company letterhead as per the given format. (with rubber stamp signature and signatory name).
Copy of National Identity Card (if not Passport /Driving License).
Copy of Driving License (for drivers)
Copy of valid CHA Pass
Grama Niladari Certificate (Note: Mandatory, when applying for a weekly pass if a police report is not available) √  N/A   N/A
Original Police clearance report or current year RPU (Note: Mandatory for individuals applying for temporary weekly entry passes more than two consecutive times) √      
Original Police clearance report or current year RPU   √  √ 
PP Size color photograph    
Safety leaflet to be collected (one-time issue)
Required Documents Week Month Annual
Request letter on company letterhead as per the given format. (with rubber stamp signature and signatory name)
Copy of National Identity Card (if not Passport)
Copy of Driving License
Grama Niladari Certificate (Note: Mandatory, when applying for a weekly pass if a police report is not available) N/A  N/A 
Original Police clearance report or current year RPU (Note: Mandatory for individuals applying for temporary weekly entry passes more than two consecutive times) √     
Original Police clearance report or current year RPU  
PP Size color photograph    
Safety leaflet to be collected (one-time issue)
 
Required Documents Week Month Annual
Request letter on company letterhead as per the given format. (with rubber stamp signature and signatory name)  √
Copy of National Identity Card(NIC)/Passport/Driving License)
Grama Niladari Certificate (Note: Mandatory, when applying for a weekly pass if a police report is not available) N/A N/A
Original Police clearance report/ current year RPU/CASA letter for the posts of MD and Director (Note: Mandatory for individuals applying for temporary weekly entry passes more than two consecutive times)    
Original Police clearance report/ current year RPU/CASA letter for the posts of MD and Director  
PP Size color photograph. N/A N/A
Safety leaflet to be collected (one-time issue)
License from DG MERCHANT SHIPPING as agents.
License from HIPG/HIPS
PHO approval is required for crew changes    
MOD, Navy and PHO approvals are required deploying sea marshals    
 
Required Documents Week Month Annual
Request letter on company letter head as per the given format. (with rubber stamp signature and signatory name)
Copy of National Identity Card (if not Passport /Driving License)
Grama Niladari Certificate (Note: Mandatory, when applying for a weekly pass if a police report is not available) N/A N/A
Original Police clearance report or current year RPU (Note: Mandatory for individuals applying for temporary weekly entry passes more than two consecutive times)    
Police clearance report original or current year RPU  
PP size color photograph    
Safety leaflet to be collected (one-time issue)
License from HIPG/HIPS for Ship chandlling Work
No objection letter from local agent    
PHI approval for provision supply  
Work permit from QHSE    
 
Required Documents Week Month Annual
Request letter on company letter head as per the given format. (with rubber stamp signature and signatory name)
Copy of National Identity Card (if not Passport /Driving License)
Grama Niladari Certificate (Note: Mandatory, when applying for a weekly pass if a police report is not available) N/A N/A
Original Police clearance report or current year RPU (Note: Mandatory for individuals applying for temporary weekly entry passes more than two consecutive times)    
Police clearance report original or current year RPU  
PP Size color photograph    
Safety induction
License from HIPG/HIPS for ship repair work
Work permit from QHSE    
No objection letter from the local agent    
 
Required Documents Week Month
Only Engineers, Superintendents, Surveyors, Supervisors, Technicians, Vessel owner representatives and any other category higher management will be approved to be considered for issuing entry passes and ship agent is required to apply for passes  
Labours under the business/visit visa category shall not be considered.
 ‘No objection' from immigration and emigration authorities
Copy of the Passport, Visa and embarkation endorsement must be in place.
Continuous Discharge Certificate (CDC) or Certificate of Competency (COC) is required for ship crew including PHO approval √ 
Permission from the Senior Manager of Security/GM HIPS/CEO of HIPS must be obtained before issuing port entry passes to any foreign visitor  √
Approval from the appropriate line departments and other authorities as required  √
 
Required Documents Week Month Annual
Request letter on company letterhead as per the given format. (with rubber stamp signature and signatory name)  √  √
Copy of National Identity Card (if not Passport /Driving License)
Grama Niladari Certificate (Note: Mandatory, when applying for a weekly pass if a police report is not available) N/A N/A
Original Police clearance report or current year RPU (Note: Mandatory for individuals applying for temporary weekly entry passes more than two consecutive times)    
Police clearance report original or current year RPU  
PP Size colour photograph    
Safety induction or QHSE clearance for safety induction
License from HIPG/HIPS for diving operations.
No objection letter from local agent    
Relevant authority approvals
Work permit from QHSE    
 
Required Documents Week Month Annual
Request letter on company letterhead as per the given format. (with rubber stamp signature and signatory name)
Copy of National Identity Card (if not Passport /Driving License)
Grama Niladari Certificate (Note: Mandatory, when applying for a weekly pass if a police report is not available) N/A N/A
Original Police clearance report or current year RPU (Note: Mandatory for individuals applying for temporary weekly entry passes more than two consecutive times)    
Original Police clearance report or current year RPU  
PP Size colour photograph    
Safety leaflet to be collected (one-time issue)
License from HIPG/HIPS for Ship Survey Work.
No objection letter from local agent    
 
Required Documents Week Month Annual
Request letter on company letterhead as per the given format. (with rubber stamp signature and signatory name)
Copy of National Identity Card (if not Passport /Driving License)
Copy of Passport & Visa for foreigner
‘No objection' from immigration and emigration authorities for working, to be submitted if visa category is visit/business
Grama Niladari Certificate (Note: Mandatory, when applying for a weekly pass if a police report is not available) N/A N/A
Original Police clearance report or current year RPU (Note: Mandatory for individuals applying for temporary weekly entry passes more than two consecutive times)    
Original Police clearance report or current year RPU  
PP Size colour photograph    
Safety induction
Letter of awarding the contract
Work permit from QHSE
 
Required Documents Week Month Annual
Personal details of visitors (name, company/organization, designation, etc) N/A N/A
Time period N/A N/A
NIC/PP Nos N/A N/A
Purpose of the port visit N/A  N/A 
Vehicle details including drivers √   N/A N/A 
Intended area of visit N/A N/A
Name of HIPS/HIPG official accompanying the visitors  √ N/A N/A
 
Required Documents Week Month
Request letter on company letter head as per the given format. (with rubber stamp signature and signatory name)
Copy of National Identity Card (if not Passport /Driving License)
Police clearance Report Original or current year RPU  
Safety Induction (If Required)
Copy of purchase order
Work permit from QHSE (If Required)
 
Required Documents Week Month Annual
Request letter on company letterhead as per the given format. (with rubber stamp signature and signatory name)
Copy of National Identity Card (if not Passport /Driving License)
Passport & Visa for foreigners    
Grama Niladari Certificate (Note: Mandatory, when applying for a weekly pass if a police report is not available) N/A N/A
Original Police clearance report or current year RPU (Note: Mandatory for individuals applying for temporary weekly entry passes more than two consecutive times)    
Original Police clearance report or current year RPU  
PP Size color photograph    
Safety leaflet to be collected (one-time issue)
Required Documents Week Month Annual
Request letter of Department/Authority/Ministry letterhead. (with rubber stamp signature and signatory name)
Copy of National Identity Card/Passport /Driving License
PP Size color photograph.    
Copy of Office ID
Personal - Outsourced
Required Documents Week Month Annual
Request letter on company letterhead as per the given format. (with rubber stamp signature and signatory name)
Copy of National Identity Card (if not Passport /Driving License)
Grama Niladari Certificate (Note: Mandatory, when applying for a weekly pass if a police report is not available) N/A N/A
Original Police clearance report or current year RPU (Note: Mandatory for individuals applying for temporary weekly entry passes more than two consecutive times)    
Original Police clearance report  
PP Size colour photograph    
Safety induction
Required Documents Week Month Annual
Request letter on company letterhead as per the given format. (with rubber stamp signature and signatory name)
Copy of National Identity Card (if not Passport)
Copy of Driving License
Grama Niladari Certificate (Note: Mandatory, when applying for a weekly pass if a police report is not available) N/A N/A
Original Police clearance report (Note: Mandatory for individuals applying for temporary weekly entry passes more than two consecutive times)    
Original Police clearance report  
PP Size colour photograph    
Safety induction
Vehicle - Port Users and Outsourced
Required Documents Week Month Annual
Request letter on company letterhead as per the given format. (With rubber stamp, signature, and signatory name)
Copy of valid Insurance Certificate/Card
Copy of valid vehicle Revenue License
Copy of Driver’s DL  √
Copy of Custom approval (if the vehicle is used for transport of material/tools)  √   √ 
Head of security approval
Required Documents Week Month Annual
Request letter on company letterhead as per the given format. (With rubber stamp, signature, and signatory name)
Copy of valid Insurance Certificate/Card
Copy of valid vehicle Revenue License
Copy of Driver’s DL
Copy of Custom approval (if the vehicle is used for transport of material/tools)  √
Required Documents Week Month Annual
Request letter on company letterhead as per the given format. (With rubber stamp, signature, and signatory name)
Copy of valid Insurance Certificate/Card
Copy of valid vehicle Revenue License
Copy of Driver’s DL
Copy of Custom approval (if the vehicle is used for transport of material/tools)  √
Vehicles without revenue licenses and a registration number should submit a copy of valid insurance and proofs of engine and chassis number  √ √ 
QHSE “No Objection” regarding weight lifting equipment/vehicle (Boom Truck) Etc

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