SECURITY

Port security is carried out in keeping with stipulations laid down by the International Maritime Organisation (IMO) and the International Ship and Port Facility Security Code that was introduced in the year 2002 as a part of the Safety of Life At Sea (SOLAS) convention. The port is well-secured with our own security personnel who are augmented by the Sri Lanka Navy (SLN) and the Sri Lanka Police.

Entry Gate Map

Role of SL Navy

  • The SL Navy handles the seaward security exclusively. SLN maintains 3 Rapid Deployment Teams and a Naval Base inside the Port.
  • The SL Navy is exclusively tasked with implementing all aspects of The International Ship and Port Facility Security Code (ISPS). The ISPS office is accommodated in the Port Facilities Building.
  • Navy personal are deployed at all entry and exit points to the port.
  • Issuing no objection for all port entry permits to the port.
  • Conducting quarterly audits and Port Facility Security Plan Exercises to meet the requirements of ISPS code.

Security Checks

Personal Security Check
  • All personnel entering to the Port will be subjected to body checks at the first entrance.
  • Please show your National ID and port entry permit if asked by the security staff.
  • Checking will be conducted at the entrances to the Hambantota Maritime Center, Gate 01 and RORO yard by using walk through metal detectors and other entrances by using hand held metal detectors.
  • Frisking will be done where necessary.
  • Traveling bags/laptop bags of all male visitors will be checked at the entrance.
  • Handbags, traveling bags/laptop bags of all female visitors will be checked at a designated area at the entrance.
Vehicle Security Check
  • All vehicles entering the port will be subjected to a thorough check at the first entrance.
  • Stop the vehicle at the entrance as directed by security staff and show the valid port entry pass or display it on a conspicuous place in the front windscreen.
  • Switch off the ignition, open the bonnet and boot and exit the vehicle.
  • Allow security staff to check the vehicle.
  • If personnel baggage are in the vehicle make, sure you open the baggage and allow security staff to inspect.
  • If the baggage belongs to any female visitors, the baggage will be taken to a designated area for checking.
  • Vehicles entering the Hambantota Maritime Center from the port will be subject to random checks.

Port Entry Permits

Port Entry Pass Applying Procedure
Guide for Port Users Applying Port Entry Passes
Port Entry Pass Application (DOC)
Port Entry Pass Application (PDF)
Port Entry Pass Request Letter Format
Access Control Points (Abbreviations for Entry Territory)
  • MB - Access to Multi Purpose Terminal
  • CT - Access to Container Terminal
  • TF - Access to Tank Farm
  • OB - Access to Oil Jetty
  • BR - Access to Bougainvillea Residencies
  • ASHORE - Access to All Areas Except on Board
  • AFLOAT - Access to Floating Water Craft (Tugs, Pilot Boats, Bunker Bargers etc.)
  • ONBOARD - Access to Ships
Requirements for Issuing Port Entry Permits

Submit table documents for a successful application of a port entry permit

Required Documents Week Month Annual
Request letter on company letter head (with rubber stamp signature and signatories name) √ √ √
Should mention the purpose of entering to the port, Entry gate/gates, and areas of business in port √ √ √
Copy of National Identity Card (if not Passport /Driving License) √ √ √
Copy of CHA Pass √ √ √
No objection from PFSO √ √ √

Company registration with HIP

  • Company as a clearing agency
  • Wharf clerk registration
 √ √ √
Police clearance Report Original or RPU of SLPA   √ √
Passport size color photograph     √
Port Entry Permit Chargers Duration Rates in LKR
Per Person One day 40.00
Per Person Monthly 500.00
Per Person Annual 3000.00
Loss of Port Entry Permit Person 200.00 + cost of new permit
Licensing & Registration Rates in USD
Licensing of clearing agents (per license) 200.00
Annual renewal fee (per license) 100.00
Renewal after due date (per license) 50.00
Registration of wharf clerks (per registration) 30.00
Annual renewal (each) 15.00
Renewal after due date (each with penalty) 20.00
Required Documents Week Month Annual
Request letter on company letter head (with rubber stamp signature and signatories name) √ √ √
Should mention the purpose of entering to the port, Entry gate/gates, and areas of business in port √ √ √
Copy of National Identity Card (if not Passport) √ √ √
Copy of Driving License √ √ √
No objection from PFSO √ √ √
Energy services concurrence for tank farm terminal and / or Oil jetties √ √ √
Safety induction for outsource company staff drivers √ √ √
Police clearance Report Original or RPU of SLPA   √ √
Passport size color photograph     √
Port Entry Permit Chargers Duration Rates in LKR
Per Person One day 40.00
Per Person Monthly 500.00
Per Person (Outsource) Monthly 100.00
Per Person Annual 3000.00
Per Person (Outsource) Annual 1250.00
Loss of Port Entry Permit Person 200.00 + cost of new permit
Required Documents Week Month Annual
Request letter on company letter head (with rubber stamp signature and signatories name) √ √ √
Should mention the purpose of entering to the port, Entry gate/gates, and areas of business in port √ √ √
Copy of National Identity Card (if not Passport /Driving License) √ √ √
License from DG MERCHANT SHIPPING as agents √ √ √
No objection from PFSO √ √ √
Energy services concurrence to oil jetties √ √ √
Police clearance Report Original or RPU of SLPA   √ √
Passport size color photograph     √
Port Entry Permit Chargers Duration Rates in LKR
Per Person One day 40.00
Per Person Monthly 500.00
Per Person Annual 3000.00
Loss of Port Entry Permit Person 200.00 + cost of new permit
Required Documents Week Month Annual
Request letter on company letter head (with rubber stamp signature and signatories name) √ √ √
Should mention the purpose of entering to the port, Entry gate/gates, and areas of business in port √ √ √
Copy of National Identity Card (if not Passport /Driving License) √ √ √
License from HIP for Ship Chandling Work √ √ √
No objection from PFSO √ √ √
Energy services concurrence to oil jetties √ √ √
Police clearance Report Original or RPU of SLPA   √ √
Passport size color photograph     √
Port Entry Permit Chargers Duration Rates in LKR
Per Person One day 40.00
Per Person Monthly 500.00
Per Person Annual 3000.00
Loss of Port Entry Permit Person 200.00 + cost of new permit
Licensing & Registration Rates in USD
Licensing of ship chandlers 250.00
Scrapping, chipping, cleaning or sludge, sewage, grey water removal and garbage removal or tank/ boiler cleaning 250.00
Required Documents Week Month Annual
Request letter on company letter head (with rubber stamp signature and signatories name) √ √ √
Should mention the purpose of entering to the port, Entry gate/gates, and areas of business in port √ √ √
Copy of National Identity Card (if not Passport /Driving License) √ √ √
License from HIP for Ship Repair Work √ √ √
No objection from PFSO √ √ √
Energy services concurrence to oil jetties √ √ √
Safety induction √ √ √
Police clearance Report Original or RPU of SLPA   √ √
Passport size color photograph     √
Port Entry Permit Chargers Duration Rates in LKR
Per Person One day 40.00
Per Person Monthly 500.00
Per Person Annual 3000.00
Loss of Port Entry Permit Person 200.00 + cost of new permit
Licensing & Registration Rates in USD
Scrapping, chipping, cleaning or sludge, sewage, grey water removal and garbage removal or tank/ boiler cleaning 250.00
Minor repairs, cleaning of vessel by diving under water 300.00
Major Repair 750.00
Required Documents Week Month Annual
Request letter on company letter head (with rubber stamp signature and signatories name) √ √ √
Should mention the purpose of entering to the port, Entry gate/gates, and areas of business in port √ √ √
Copy of National Identity Card (if not Passport /Driving License) √ √ √
License from HIP for cargo Survey Work √ √ √
No objection from PFSO √ √ √
Energy services concurrence to oil jetties √ √ √
Police clearance Report Original or RPU of SLPA   √ √
Passport size color photograph     √
Port Entry Permit Chargers Duration Rates in LKR
Per Person One day 40.00
Per Person Monthly 500.00
Per Person Annual 3000.00
Loss of Port Entry Permit Person 200.00 + cost of new permit
Licensing & Registration Rates in USD
Licensing of Surveyors, Measurers & Weights 300.00
Required Documents (Temporary Entry Permit - Maximum of 1 week):
  • A request letter on the company letter head addressed to the CEO HIPS. The letter must be validated with a stamp and signatories with names.
  • Specific purpose for entering the port.
  • Copy of Valid Passport and Visa.
  • No objection from respective department.
  • No objection from PFSO.
  • Energy services concurrence for tank farm terminal & oil jetties.
Port Entry Permit Chargers Duration Rates in LKR
Per Person One day 40.00
Required Documents Week Month Annual
Request letter on company letter head (with rubber stamp signature and signatories name) √ √ √
Should mention the purpose of entering to the port, Entry gate/gates, and areas of business in port √ √ √
Copy of Passport & valid Visa √ √ √
Safety induction √ √ √
No objection from PFSO √ √ √
Energy services concurrence for tank farm terminal & oil jetties √ √ √
Passport size color photograph     √
Port Entry Permit Chargers Duration Rates in LKR
Per Person One day 40.00
Per Person Monthly 500.00
Per Person Annual 3000.00
Loss of Port Entry Permit Person 200.00 + cost of new permit
Licensing & Registration Rates in USD
Licensing of Surveyors, Measurers & Weights 300.00
Required Documents Week Month
Request letter on company letter head (with rubber stamp signature and signatories name) √ √
Should mention the purpose of entering to the port, Entry gate/gates, and areas of business in port √ √
Copy of National Identity Card (if not Passport /Driving License) √ √
Work permit √ √
No objection from PFSO √ √
Energy services concurrence to oil jetties and/or tank farm terminal √ √
Safety induction √ √
Police clearance Report Original or RPU of SLPA   √
Port Entry Permit Chargers Duration Rates in LKR
Per Person One day 40.00
Per Person Monthly 500.00
Per Person Annual 3000.00
Loss of Port Entry Permit Person 200.00 + cost of new permit
Licensing & Registration Rates in USD
Scrapping, chipping, cleaning, or sludge, sewage, grey water removal and garbage removal of tank / boiler cleaning 250.00
Required Documents (Temporary Entry Permit - Maximum of 1 week):
  • A request letter on the company letter head addressed to the CEO HIPS. The letter must be validated with a stamp and signatories with names.
  • Specific purpose for entering the port.
  • Copy of National Identity Card (Passport /Driving License)
  • No objection letter from the local agent.
  • No objection letter from Master of the ship.
  • No objection from PFSO.
  • Energy services concurrence for tank farm terminal & oil jetties.
Port Entry Permit Chargers Duration Rates in LKR
Per Person One day 40.00
Required Documents Week Month Annual
Request letter on company letter head (with rubber stamp signature and signatories name) √ √ √
Should mention the purpose of entering to the port, Entry gate/gates, and areas of business in port √ √ √
Copy of National Identity Card (if not Passport /Driving License) √ √ √
No objection from PFSO √ √ √
Energy services concurrence for tank farm terminal and/or oil jetties √ √ √
Police clearance Report Original or RPU of SLPA   √ √
Passport size color photograph     √
Port Entry Permit Chargers Duration Rates in LKR
Per Person One day 40.00
Per Person Monthly 500.00
Per Person Annual 3000.00
Loss of Port Entry Permit Person 200.00 + cost of new permit
Required Documents (Temporary Entry Permit - Maximum of 1 week):
  • A request letter on the company letter head addressed to the CEO HIPS. The letter must be validated with a stamp and signatories with names.
  • Specific purpose for entering the port.
  • Copy of National Identity Card (Passport /Driving License)
  • Energy services concurrence for tank farm terminal and/or oil jetties.
  • No objection from PFSO
Required Documents Week Month Annual
Request letter from Department/Authority/Ministry letter head. (with rubber stamp signature and signatories name) √ √ √
Should mention the purpose of entering to the port, Entry gate/gates, and areas of business in port √ √ √
Copy of National Identity Card (if not Office ID/ Passport /Driving License) √ √ √
No objection from PFSO √ √ √
Energy services concurrence for tank farm terminal and/or oil jetties √ √ √
Passport size color photograph     √
Required Documents Week Month Annual
Request letter on company letter head (with rubber stamp signature and signatories name) √ √ √
Should mention the purpose of entering to the port, Entry gate/gates, and areas of business in port √ √ √
Copy of National Identity Card (if not Office ID/ Passport /Driving License) √ √ √
No objection from PFSO √ √ √
Safety induction √ √ √
Energy services concurrence for tank farm terminal and/or oil jetties √ √ √
Police clearance Report Original or RPU of SLPA   √ √
Passport size color photograph     √
Port Entry Permit Chargers Duration Rates in LKR
Per Person One day 40.00
Per Person Monthly 100.00
Per Person Annual 1250.00
Loss of Port Entry Permit Person 200.00 + cost of new permit
Required Documents Week Month Annual
Request letter on company letter head (with rubber stamp signature and signatories name) √ √ √
Should mention the purpose of entering to the port, Entry gate/gates, and areas of business in port √ √ √
Copy of valid Insurance Certificate/Card √ √ √
Copy of valid vehicle Revenue License √ √ √
Copy of Driver’s DL as applicable √ √ √
No objection from PFSO √ √ √
Energy services concurrence to oil jetties √ √ √
Port Entry Permit Chargers Duration Rates in LKR
Motor Cycle One day 60.00
Motor Cycle Monthly 450.00
Motor Cycle Annual 2000.00
Light Vehicle One day 90.00
Light Vehicle Monthly 700.00
Light Vehicle Annual 3000.00
Heavy Vehicle One day 120.00
Heavy Vehicle Monthly 1000.00
Heavy Vehicle Annual 6500.00
Loss of Port Entry Permit Motor Cycle 250.00 + cost of new permit
Loss of Port Entry Permit Light Vehicle 500.00 + cost of new permit
Loss of Port Entry Permit Heavy Vehicle 1000.00 + cost of new permit
Required Documents Week Month Annual
Request letter on company letter head (with rubber stamp signature and signatories name) √ √ √
Should mention the purpose of entering to the port, Entry gate/gates, and areas of business in port √ √ √
Copy of National Identity Card (if not Office ID/ Passport /Driving License) √ √ √
No objection from PFSO √ √ √
Safety induction √ √ √
Police Clearance Report Original   √ √
GS Certificate √    
Passport size color photograph     √
Required Documents:
  • A request letter on the publishing house letterhead addressed the Manager - Commercial and Marketing: nishantha.gamage@hipg.lk
  • Specific purpose for entering the port.
  • Copy of National Identity Card (Passport /Driving License).
  • Copy of Driving License (for drivers).
  • No objection from PFSO.
  • Energy services concurrence for tank farm terminal and/or oil jetties.

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